Submit a Project Application
Planning an exterior home improvement project can be a stress-free experience when you know what to expect. Your Association team has provided this guide to highlight the right steps to take so that your application is quickly processed.
To set yourself up for success, read the following information prior to starting your next project.
STEP 1 Application
Before work on your project begins, complete an Architectural Application. The Design Review Committee (a group of appointed resident volunteers) will evaluate your plans to ensure they follow the community guidelines. The DRC reviews applications digitally on an ongoing basis.
You can access the form in a variety of ways:
• Download a printable version in the Document Center
• Click the linked version at the bottom of every Province Post weekly eNews
• Pick up a paper copy at the RS Desk and PCA office
QUICK TIP: If you plan to have your contractor communicate on your behalf, fill out and submit this form.
STEP 2 Submission
You are the key to your application’s timely review. To prevent delays, include these items with your application:
• Material List
• Plot Plan with Dimensions or Setbacks
• Contractor Name and Contact Information
• Design Photos
After submitting your application and supporting documents, you will receive an automated email that confirms the PCA office and DRC have received your paperwork.
STEP 3 Review
The DRC will review your application packet online within two weeks of your submission. If the committee has questions or requests more information, all communication will be sent to you by email.
STEP 4 Decision
The DRC will send an email containing its decision. The DRC and the Association do not communicate decisions verbally.
IMPORTANT: It's critical that your project receives approval before work begins. Unapproved projects will be subject to the PCA Fine Policy. Once your application is approved, you will receive a permit to display it in your window.
STEP 5 Post-Inspection
The DRC performs inspections of all projects after they are completed to ensure they align with the approved plan originally submitted to the committee.
The timeline varies from when the project is finished to the day the post-inspection occurs.
The Association will provide you reasonable notice via email before the inspection takes place. You are not required to be present.
If you prefer to opt out of these emails that notify you before the post-inspection occurs, contact Covenants Coordinator Frances Granillo during the application process.
We are excited to hear from you and look forward to assisting your project through the process. Please feel free to reach out to us if you have more questions by giving our office a call at 520-568-8315.